Prices for QuickBooks Time (formerly TSheets) in the U.S. typically include per-user monthly fees plus any add-ons or discounts. The exact cost depends on the plan, the number of users, and optional features. Cost and price vary by region, contract length, and whether promotions apply.
Assumptions: region, number of users, plan tier, and add-ons.
| Item | Low | Average | High | Notes |
|---|---|---|---|---|
| Base plan (per user/month) | $8 | $12 | $20 | Assumes monthly billing and 1–5 users; volume discounts may apply. |
| Onboarding/implementation | $0 | $100 | $800 | Online setup, training, and data migration estimates. |
| Time-off & scheduling add-ons | $0 | $3 | $6 | Usually included in higher tiers; optional plugins may apply. |
| Integrations & exports | $0 | $2 | $5 | Some integrations are built-in; others require add-ons. |
| Annual plan discount | $0 | − | − | Annual commitments can reduce monthly per-user pricing. |
Overview Of Costs
Pricing typically centers on per-user per-month fees with optional extras. The total project cost depends on the number of active users, plan tier, and whether the business leverages premium features or third-party integrations. This section outlines the total project range and per-user estimates to help with budgeting.
Cost Breakdown
Estimated components provide clarity on where money goes during implementation and ongoing use. The following table lists common cost elements, with practical ranges and brief assumptions.
| Component | Low | Average | High | Notes |
|---|---|---|---|---|
| Materials | $0 | $0 | $0 | No physical materials required for most subscriptions. |
| Labor | $0 | $250 | $2,000 | Resource time for setup, user provisioning, and initial training. |
| Software License | $8 | $12 | $20 | Per user per month; varies by plan. |
| Permits / Compliance | $0 | $0 | $0 | Not typically required for standard usage. |
| Delivery / Data Migration | $0 | $100 | $600 | Migration of time data from legacy systems may incur a fee. |
| Accessories / Add-Ons | $0 | $2 | $5 | Optional, varies by business needs. |
| Taxes | $0 | $0 | Varies by state | Sales tax or VAT where applicable. |
| Contingency | $0 | $20 | $100 | Buffer for unexpected setup or user additions. |
| Warranty / Support | $0 | $0 | $0 | Standard support typically included. |
What Drives Price
The main drivers are the number of users, plan tier, and add-ons. Other factors include onboarding complexity, data migration, and integration with HR, payroll, or accounting systems. For QuickBooks Time, the key cost levers are user count, annual vs monthly billing, and whether premium features such as advanced reporting or mobile time capture are utilized.
Factors That Affect Price
Two niche-specific drivers to watch are user count and integration depth. If a business tracks shifts, overtime, or multiple locations, additional per-user fees can apply. Specifics: higher-tier plans may unlock batch approvals, scheduling, and GPS time tracking, which affect the monthly cost per user and any required add-ons.
Ways To Save
Budget-focused strategies reduce total ownership cost without sacrificing essentials. Consider: consolidating users under a single plan, choosing annual billing, using built-in features before adding plugins, and migrating data in phases to minimize onboarding time and labor costs.
Regional Price Differences
Prices vary across regions in the U.S., with typical deltas by geography and business size. In urban areas, per-user rates may be at the higher end due to demand, while rural regions can see modest discounts or slower promotions. Expect roughly ±10–25% differences between metro and non-metro markets, depending on volume and contract terms.
Labor, Hours & Rates
Onboarding and setup time influence upfront costs. A small team may complete initial configuration in 4–6 hours, while larger deployments can require 20+ hours across administrators and supervisors. data-formula=”labor_hours × hourly_rate”> Real-world onboarding often falls between 150–600 USD for basic to moderate setups, plus ongoing admin time as staff changes occur.
Real-World Pricing Examples
The following scenario cards illustrate common configurations and totals.
Basic: 3 users, Starter plan, monthly billing, no add-ons.
- Plan: $8 per user
- Labor: $0–$150
- Onboarding: included or minimal
- Monthly total: $24–$36
Mid-Range: 8 users, Standard plan, annual billing, one add-on.
- Plan: $12 per user
- Labor/Onboarding: $400–$900
- Add-Ons: $4–$8 per user
- Annual total: approx. $1,440–$2,400 plus onboarding
- Plan: $20 per user
- Labor/Onboarding: $1,200–$3,000
- Migrated data & integrations: $500–$1,500
- Annual total: $4,800–$9,600 plus onboarding