Buyers typically see a range for Staples copy services driven by format, color vs black-and-white, page volume, and finish options. The main cost factors include per-page pricing, service fees, and any finishing or delivery charges. This guide presents cost ranges in USD and highlights where prices vary by region and service level, helping shoppers estimate total expenses accurately.
| Item | Low | Average | High | Notes |
|---|---|---|---|---|
| Black-and-White (per page) | $0.05 | $0.10 | $0.15 | Typical 8.5×11 at Staples stores; volume discounts may apply |
| Color (per page) | $0.25 | $0.50 | $0.75 | Includes standard quality; higher if premium color or heavier paper is chosen |
| Double-Sided Copy (per page, B&W) | $0.08 | $0.12 | $0.20 | Lower marginal cost per page when printing in duplex |
| Binding / Finishing (per project) | $3.00 | $7.00 | $15.00 | Spiral, comb, or staple binding; varies by size and material |
| Scanning to Email/USB (per file) | $2.00 | $5.00 | $10.00 | Simple scans; higher if OCR or large-volume preparation is required |
| Rush/Express Service (per order) | $5.00 | $15.00 | $30.00 | Faster turnaround can significantly increase price |
Overview Of Costs
Copies cost any time you print at Staples depending on color, paper choice, and quantity. The total price includes per-page charges, finishing, and optional services. Assumptions: standard 20–200-page orders, common 20-lb white paper, 8.5×11 size, and in-store printing. Per-unit costs are lower with high-volume orders or member discounts.
Cost Breakdown
Itemized cost components show where money goes for Staples copy jobs. The table below sums typical cost buckets and offers a rough estimate for mid-range orders. Percent differences reflect common store-to-store variance in urban, suburban, and rural locations.
| Materials | Labor | Equipment | Taxes | Overhead | |
|---|---|---|---|---|---|
| $0.07–$0.60 per page (B&W or Color) | $0.50–$3.00 per order | $0.10–$0.50 per page for maintenance/depreciation share | Local tax varies by state | $0.50–$2.00 per order (facility, utilities, supply waste) | |
| Subtotal Example — 100 color pages |
What Drives Price
Color vs black-and-white yields the largest delta in cost for Staples copies. Paper type, page count, and finishing options (binding, laminating) are significant drivers. Location matters: urban stores tend to have higher base prices, while regional promotions can tilt the average cost by ±10–20%.
Ways To Save
Plan ahead to reduce costs on large print runs or frequent orders. Consider consolidating print jobs, selecting economy finishes, and using standard paper stock. Staples often offers member discounts, online ordering with in-store pickup, and volume pricing for notable savings.
Regional Price Differences
Prices vary by region and store, affecting the final cost. In the Northeast, B&W pages may run closer to $0.08 while color pages climb toward $0.60. The Midwest typically sits between $0.06–$0.12 for B&W and $0.40–$0.60 for color. The West Coast tends to be at the higher end for color, around $0.50–$0.75 per page, with A/B pricing for two-sided pages.
Real-World Pricing Examples
Three scenario cards illustrate typical project pricing.
Basic
Specs: 10 B&W pages, standard letter size, single-sided, no finishing. Labor: 0.25 hours; per-page materials: $0.10; tax: 6%; total around $1.50–$2.50. Assumptions: in-store order, no rush.
Mid-Range
Specs: 50 color pages, single-sided, basic binding after printing. Labor: 0.75 hours; materials: $0.55 per page; binding: $5.00; tax: ~7%; total around $25–$40. Assumptions: store pickup, standard paper.
Premium
Specs: 200 color pages, duplex printing, spiral binding, color calibration. Labor: 1.5 hours; materials: $0.60 per page; binding: $12; finishing and setup: $6; tax: ~8%; total around $120–$180. Assumptions: rush turnaround possible with higher fees.
Assumptions: region, specs, labor hours.
Additional & Hidden Costs
Expect certain extras that can add to the total bill. Rush fees, parking or delivery charges, and file preparation time (uploading, preparing PDFs) may appear as separate line items. Some stores charge for special paper options or color correction, and large print runs may incur a delivery charge if not picked up in person.
Price By Region
Comparing three markets highlights regional deltas. Urban areas often show higher per-page color pricing than suburban stores, with rural locations sometimes offering modest discounts. When evaluating options, consider whether a local print shop offers lower minimums or volume discounts that could offset Staples’ convenience.